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Southeast Chapter of Texas AWWA Bylaws


The bylaws were updated and approved by TAWWA Board of Trustees on October 29, 2010 and by the SE Chapter on December 16, 2010.  We welcome any comments to our bylaws and request you email your comments to Mr. Showri Nandagiri at showri@nhcrwa.com.
 
Article I – TITLE OF BYLAWS
 
THE BYLAWS OF THE SOUTHEAST CHAPTER OF THE TEXAS SECTION OF THE AMERICAN WATER WORKS ASSOCIATION.
 
Article II – NAME
 
The name of this organization shall be the Southeast Chapter of the Texas Section of the American Water Works Association (hereinafter the “Chapter”).  The Texas Section of the American Water Works Association shall hereinafter be referred to as the “Section”.  The American Water Works Association shall hereinafter be referred to as the “Association”.
 
Article III – OPERATIONS
 
All matters pertaining to the operation of the Chapter shall be in accordance with the Articles of Incorporation, Bylaws, and Governing Documents of the Association, Section Bylaws, Governing Documents and Policies and Procedures, and with the Chapter Bylaws and Governing Documents (the Chapter Bylaws and Governing Documents shall hereinafter be referred to as the “Governing Documents”).
 
Article IV – GEOGRAPHIC BOUNDARY
 
The geographic boundary of the Southeast Chapter encompasses all of the following counties of the State of Texas: Brazoria, Chambers, Fort Bend, Galveston, Hardin, Harris, Jackson, Jasper, Jefferson, Liberty, Matagorda, Montgomery, Newton, Orange, Polk, Sabine, San Augustine, San Jacinto, Sabine, Shelby, Tyler, Walker, and Wharton.
 
Article V – MEMBERSHIP AND ELIGIBILITY TO VOTE
  1. The membership of the Chapter shall consist of those members of the American Water Works Association residing in the Geographic Boundary defined in Article IV.
  2. All members of the chapter in good standing are eligible to vote.
  3. Occasions where a vote of the membership is required include, but not limited to, election of Chapter Officers and approval of proposed amendments to these bylaws by a majority vote of the eligible voting members present at the meeting. 
  4. Should an acceptable means of online or other technical means become available, then the process may be adopted upon majority of eligible voters of the membership attending the meeting.  See Governing Documents as amended from time to time. 
Article VI – CHAPTER FINANCES
  1. The Chapter shall not assess dues from its members.
  2. The Chapter reserves the right to collect fees for Chapter activities and events as appropriate, e.g. registration and sponsorship fees for meetings, symposia, workshops, teleconferences and other educational programs as well as for Chapter expenses as approved by the Executive Committee.  Such fees shall be established in accordance with these bylaws and the Governing Documents of the Chapter.
  3. All Chapter finances shall be managed in accordance with these bylaws and Governing Documents. The Chapter Treasurer shall be responsible for maintaining all financial records.
  4. The Chapter will adopt the same fiscal year as the Section.
Article VII – CHAPTER GOVERNANCE
  1. Chapter Officers
    • The chapter officers shall include the following:  President, Vice President, Secretary, and Treasurer.
    • Only members in good standing of the Chapter are eligible to be chapter officers of the Chapter.  The officers shall be elected by a simple majority of members of the Chapter who meet at the last meeting of each calendar year.  Candidates receiving the greatest number of votes shall be declared elected.  See Governing Documents as amended from time to time.
    • The term of office for all officers shall be one year beginning January 1 of each calendar year.
  2.  Standing Committees
    • The Standing Committees of the Chapter shall include Bylaws, Communications, Membership, Programs, Scholarship, Special Projects, Sponsorship, and Young Members, the chairs of which shall have a term of one year extendable to one additional year.
    •  Additional standing committees may be added by a majority vote of the Executive Committee.
  3. Executive Committee
    • The Chapter shall have an Executive Committee.  The Executive Committee shall include the chapter officers, Trustee, Deputy Trustee, chair persons of all Standing Committees, and any others as defined in the Governing Documentsas amended from time to time.
  4. Nomination Committee:  The Nomination Committee shall consist of immediate Past President and at least two other members appointed by the President.  The Nomination Committee will present candidates for Executive Committee using the procedures in the Governing Documents as amended from time to time. The term of office for the members of the Nomination Committee shall be one year beginning January 1 of each calendar year.
  5. Vacancies:  In case of vacancy in the office or President, the Vice President shall accede to the Presidency.  In case of vacancy in any other office, a successor to serve the remainder of the term shall be selected by the Executive Committee
Article VIII – EXECUTIVE COMMITTEE MEETINGS
  1. All meetings shall be conducted according to the latest edition of “Robert’s Rules of Order Newly Revised.”
  2. The executive committee shall meet at intervals necessary to carry out the activities of the Chapter.  The time and date of the meetings shall be agreed upon by the executive committee at each meeting.
  3. Special executive committee meetings may be called by the President if necessary.
  4. Each standing committee chair shall present a report of activities at the scheduled meetings.
  5. No member may exercise or designate a “proxy” in order to exercise the vote.
  6. The “quorum” at any meeting shall be a majority of the number of members of the executive committee.
Article IX – AMENDMENTS TO BYLAWS
  1. Amendments to these bylaws may be proposed by either majority affirmative votes of the Executive Committee, or by written petition signed by ten eligible voting members of the Chapter.  All such proposals shall be submitted to the Chapter President, who will bring the proposal to the attention of the Chapter.
  2. These bylaws may be amended at any meeting of the Chapter by a majority vote of the eligible voting members present at the meeting.  If an amendment(s) is conducted by chapter meeting, then the amendment(s) shall be posted on the chapter’s website and emailed at least two weeks prior to the meeting to allow members time to consider the changes.  Should an acceptable means of voting for bylaw changes online or other technical means become available, then the process may be adopted upon majority of eligible voters of the membership attending the meeting.   See Governing Documents as amended from time to time.
  3. All approved amendments by the Chapter shall be submitted to the Section for approval by the Section’s Board of Trustees.  Such amendment(s) shall be effective only after receiving notice from the Executive Director that the amendment(s) have been approved by the Section Board of Trustees.
Article X – DISSOLUTION
 
In case of dissolution of the Chapter, all Chapter funds shall be forwarded to the Section.